We have all learned the meaning of the word “backup” by not having it.
Many things cannot be backed up, but they can be protected by putting them in remote locations. The Cloud is the place de-jure. A remote physical place still has its place in our universe. A safety deposit box is a practical rental in today’s world.
Putting original documents somewhere else is a sound practice. Keeping an inventory of what’s there is a good idea. Giving a trusted person access to your documents is yet another safety precaution.
Having a set of copies available for reference is a practical personal document practice. Do your best to limit critical documents to reasonable numbers. What is difficult to replace and what is considered legally required should be the focus your remote content inventory.
Each time we go to retrieve a document we should take a little extra time for an inventory and for a little cleaning up of our trove. Is this current? Is this still critical? Why am I keeping this? These are all questions to be asked in order to keep things in order.
You can’t back up everything. So be it. It may well be that many documents can be reconstituted if required. The time and effort to do so may well justify remote storage.
Contracts, deeds, titles and wills are all candidates for remote storage. If it is possible to have your remote storage located nearby, that’s a good policy. Safety is a relative term, so no need to go overboard, but some degree of document protection prudence will allow a reasonable sense of security.
Having a trusted other person with access to your safety deposit box is a common practice. All these details are part of reasonable financial planning and security. Do the little things. They well could avoid big problems.